Creating Apps Using List Templates

In SharePoint 2016, lists are created by creating Apps. The out-of-the-box Apps you can create include both lists and libraries. The primary difference between lists and libraries is that libraries always store a document with each item, such as a Word document or Excel spreadsheet. Libraries will be covered in a separate lesson in this course.

To create a list App you first select a list template as a starting point for your list. List templates define the characteristics of a list when used to create a new list. The characteristics defined by list templates include the column types, views, and forms for editing and viewing list data.

There are many factors that define the list templates available to a site such as the version of SharePoint and the features that have been enabled in the farm, site, and site collection. New list templates can be easily added to a site so the list templates choices can vary between different SharePoint installations and even sites within a single installation.

The following is a list of some of the default list templates available in an out-of-the-box SharePoint team site.

• Links
• Announcements
• Contacts
• Calendar
• Discussion Board
• Promoted Links
• Tasks
• Issue Tracking
• Custom List
• External List
• Survey

Creating Lists

Creating Lists Using List Templates

The following walk-through will show you how to create new lists using some of the standard out-of-the-box list templates.

All of the lists in this demonstration are created in the Contoso Home Site.

1. Create an instance of a Contacts list.
   1. Click the Settings menu and then choose the Add an app menu item.
   2. Scroll down the list of Apps templates and locate and click the Contacts template link.
   3. Enter “Contoso Contacts” in the Name field and click the Create button.

      Naming Conventions: Many website administrators feel strongly about not using spaces when naming a list, library, or new site. The reason for this is that the spaces will be replaced with “‘%20” characters in the URL. This can make the URL difficult to read and links can become convoluted. The title of the list, library, or site can always be changed after they are created using the properties pages that will be covered in a later part of this course. This will change what is displayed but not affect the URL. For simplicity and readability, the exercises and walk-throughs in this course often include the space in the name and accept the fact that the URL will have the “%20” replacement characters.

   4. Note that Contoso Contacts are now displayed in the Quick Launch menu under the Recent heading as well as listed on the Site Contents page. 
2. Add a permanent link to Contoso Contacts in the Quick Launch menu.
   1. Click the Contoso Contacts link under the Recent heading in the Quick Launch menu.
   2. Click the List tab to navigate to the List Toolbar. 
   3. Click the List Settings link button on the List tab toolbar. 
   4. Click the List name, description and navigation link on the list settings page. 
   5. Click the Yes radio button to add Contoso Contacts to the site’s Quick Launch menu and click the Save button. 

      The Name field is where you would change the name of the list or library without affecting the URL.

   6. Note that Contoso Contacts now shows on the site’s Quick Launch menu as a root-level item. 
3. Create a new contact item in the Contoso Contacts list.
   1. Click the Contoso Contacts link in the Quick Launch menu.
   2. Click the new item link within the Contoso Contacts list.
   3. In the Contoso Contacts – New Item form, use the following table to fill in the fields and click the Save button. Note that only the Last Name field is required.
      

      Field	Data
      Last Name	Simpson
      First Name	Marge
      Full Name	Marge Simpson
      E-mail Address	Marge@Contoso.com
      Company	Contoso

4. Create an instance of a Discussion Board list.
   1. Click the Settings menu and then choose the Add an app menu item.
   2. Scroll down the list of Apps templates and locate and click the Discussion Board template link.
   3. Enter “Contoso Discussion” in the Name field and then click the Create button.
   4. Note that you could optionally add Contoso Discussion as a permanent link in the Quick Launch menu as you did with Contoso Contacts.
5. Create a new discussion in the Contoso Discussion list.
   1. Click the Contoso Discussion link in the Quick Launch menu and click the new discussion link in the main view of the list.
   2. In the new discussion form, enter “SharePoint 2016 Features” for the Subject field.
   3. Click inside the Body field. Note that the discussion form now has a toolbar at the top with two tabs Format Text and Insert.
   5. Inside the Body field type the following text:Among the many SharePoint 2016 features the following are some of my favorites:BrandingMobile devicesSearchWeb content management

   6. Highlight the list text Branding, Mobile devices, Search, and Web content management and then click the Numbering icon on the Editing Tools Format Text tab toolbar. 

      Note the Question check box. When this is checked, it is used as a filter for an Unanswered Questions view. Views will be covered in a later part of this course.

   7. Click the Save button to save it to the list.
6. Read and reply to the new discussion in the Contoso Discussion board.
   1. Click the new discussion subject SharePoint 2016 Features link inside the Contoso Discussion list.
   2. Click the Add a reply text within the text box to create a reply to this post.

      Normally a different user would be replying to a new discussion item, but this walk-through uses a single account.

   3. Type the following text in the body of the reply text box and click the Reply button:

      From the list my top favorite is Branding.

   4. Note that the reply dialog form has the same editing toolbar as when you created the new discussion item.
   5. Verify that the reply now displays under the original.

List Columns

Creating List Columns

In this walk-through, you will learn to create a new list using the Custom List template and add various list columns to it. Although any SharePoint list can have custom columns added to it, the Custom List template creates a nice clean list to work with.

1. Create a new list in your Team Site using the Custom List template.
   1. Click the Settings menu and then choose the Add an app menu item.
   2. Select the Custom List template from the list of available templates. 
   3. Enter “Demo List” in the Name field and then click the Create button.
2. Add a new Single line of text list column to Demo List.
   1. Click the Demo List link in the Quick Launch menu under the Recent group. 
   2. Click the List tab to open the lists toolbar. 
   3. Click the Create Column button link in the List tab toolbar.

      The Create Column button might not display the text next to the icon if your browser window is not wide enough.

   4. Enter “Favorite Food” in the Column name field and leave the default for The type of information in this column is: option field set to Single line of text.
   5. Note the Additional Column Settings region that allows you to set options for this Single line of text list column. Leave the options set to their defaults and click the OK button to complete creating the new list column.
3. Add a new Choice list column to Demo List.
   1. Click the Create Column button link in the List tab toolbar.
   2. Enter “Favorite Color” in the Column name field and change The type of information in this column is: option field to Choice.
   3. In the Additional Column Settings region, type some colors into the field labeled Type each choice on a separate line and change the Display choices using field to Radio Buttons. See the following image for some suggested colors to add: 

      Note the Display choices using options that include Radio Buttons and Check Boxes. The check boxes allows for multiple choices and the radio buttons provides an alternative display for single selections. The default Drop-Down Menu takes up the least amount of room if the column is included in a view. Views will be covered in a later part of this course.

   4. Click the OK button to complete creating the new list column.
4. Add a new Date and Time list column to Demo List.
   1. Click the Create Column button link in the List tab toolbar.
   2. Enter “Birthday” in the Column name field and change The type of information in this column is: option field to Date and Time.
   3. In the Additional Column Settings region, change the Require that this column contains information option field to Yes and the Default value option field to Today’s Date.
   4. Click the OK button to complete creating the new list column.
5. Add a new Person or Group list column to Demo List.
   1. Click the Create Column button link in the List Tools List tab toolbar.
   2. Enter “Who” in the Column name field and change The type of information in this column is: option field to Person or Group.
   3. In the Additional Column Settings region, change the Show field drop-down box to Work e-mail.
   4. Click the OK button to complete creating the new list column.
6. Create a new custom list and add it as a Lookup list column to Demo List.
   1. Click the Settings menu and then choose the Add an app menu item.
   2. Select the Custom List template from the list of available templates. 
   3. Enter “States” in the Name field and then click the Create button.
   4. Click the States link in the Quick Launch menu to navigate to the list.
   5. Click the Create Column button link in the List tab toolbar.
   6. Enter “Abbreviation” in the Column name field and set the Maximum number of characters text box under Additional Column Settings to “2”.
   7. Click the OK button to complete creating the column.
   8. Click the new item link in the States list.
   9. Enter “Florida” in the Title field text box and “FL” in the Abbreviation text box.
   10. Click the Save button to save the new States item.
   11. Repeat the previous steps to create the following States items:
   12. Click the Demo List link in the Quick Launch menu to navigate to the list.
   13. Click the List tab at the top of the list’s page to open the List toolbar.
   14. Click the Create Column button link in the List tab toolbar.
   15. Enter “Home State” in the Column name text box field and change The type of information in this column is option field to Lookup (information already on this site).
   16. In the Additional Column Settings region change the In this column drop-down box to Abbreviation and select the Title check box under the Add a column to show each of these additional fields field.
   17. Click the OK button to complete creating the new list column.
7. Set Demo List to permanently display in the Quick Launch menu.
   1. Click the LIST tab to open the toolbar.
   2. Click the List Settings button on the LIST toolbar.
   3. Click the List name, description and navigation link on the Settings page. 
   4. Click the Display this list on the Quick Launch option to Yes and click the Save button. 
8. Create a sample item in the new Demo List to test the results of the custom columns.
   1. Click the new item link within the Demo List to create a new item.
   2. Use the data in the following image as sample data for the new Demo List item, change the Who field data to an account name that exists in your SharePoint installation.

      For the Who field, you can optionally click a name from the drop-down list that SharePoint provides.

Column Validation

Validating a List Column

In this walk-through, you will learn how to enable validation on a custom list column. This walk-through will add validation to the Birthday list column added in the previous walk-through.

1. Configure validation on the Birthday column within the Demo List.
   1. Select the Demo List from the Quick Launch menu if you are not already on the list.
   2. Click the List tab at the top of the list’s page to open the List toolbar.
   3. Click the List Settings button on the List tab toolbar to navigate to the list settings page.
   4. Click the Birthday link within the Columns region to navigate to the column settings page.
   5. Expand the Column Validation region within the column settings page and enter =[Birthday]<Today() in the Formula field and The birthday must be earlier than the current date. in the User message field.

      The formula in this example will ensure that the user cannot enter a date that is the same as or after the current date.

   6. Click the OK button to save the changes.
2. Test the new column for validation.
   1. Select the Demo List from the Quick Launch to navigate back to the main browse view of the list.
   2. Click the new item link within the Demo List to create a new item.
   3. In the required Title field, enter “Testing” and select a future date in the Birthday field.
   4. Click the Save button. You should get a validation error message similar to the following image:

      If you did not get an error message, go back and check our column settings validation formula and make sure it was typed in correctly.

   5. Change the Birthday date field to a date earlier than the current date and click the Save button. The new item should be saved and displayed in the list.

Working with Team Site Lists

In this exercise, you will work with some of the default list templates in SharePoint 2013.

1. Create a new Calendar list.
   1. Click the Settings menu and then choose the Add an app menu item.
   2. Scroll down the list of templates to locate and select the Calendar template from the list of available templates. 
   3. Enter “Calendar” in the Name field and then click the Create button.
2. Add a permanent link to Calendar in the Quick Launch menu.
   1. Click the Calendar link under the Recent heading in the Quick Launch menu.
   2. Click the Calendar tab to open the toolbar. 
   3. Click the List Settings link button on the Calendar tab toolbar. 
   4. Click the List name, description and navigation link on the list settings page. 
   5. Click the Yes radio button to add Contoso Contacts to the site’s Quick Launch menu and click the Save button. 

      Note the option to Use this calendar to share member’s schedule. The default is No, which makes the calendar events visible to everyone who has view permissions to the list. If you set the option to Yes, then events have an added option to invite attendees. Only attendees that have been invited by the person creating the event will see the event when they view the calendar.

   6. Note that Calendar now shows on the site’s Quick Launch menu as a root-level item. 
3. Create a Calendar entry.
   1. Click the Calendar link within the Quick Launch menu. This will take you to a special view of the calendar.
   2. Note how this calendar view has added a couple of new tabs to the top of the page next to the Browse tab. In addition, the Quick Launch has been modified with a tool that allows you to change the year and month being viewed.
   3. Click the Events tab to get the calendar’s toolbar to display.
   4. Click the New Event link button in the Events toolbar.
   5. Fill in the form with whatever values you like. You must enter values for the Title, Start Time, and End Time fields, These are required fields as indicated by the blue asterisks next to their labels. 
   6. Click the Save button once you have finished filling out the form.
   7. Verify that the calendar displays with a shaded bar and event title across the days the new event is scheduled.
   8. Feel free to experiment by creating additional events in the calendar.
4. Create a new Tasks list.
   1. Click the Settings menu and then choose the Add an app menu item.
   2. Scroll down the list of templates to locate and select the Tasks template from the list of available templates. 
   3. Enter “Tasks” in the Name field and then click the Create button.
5. Add a permanent link to Tasks in the Quick Launch menu.
   1. Click the Tasks link under the Recent heading in the Quick Launch menu.
   2. Click the List tab to open the toolbar. 
   3. Click the List Settings link button on the List tab toolbar. 
   4. Click the List name, description and navigation link on the list settings page.
   5. Click the Yes radio button to add Tasks to the site’s Quick Launch menu and click the Save button.
   6. Note that Tasks now shows on the site’s Quick Launch menu as a root-level item. 
6. Create a new Task.
   1. Click the Tasks link within the Quick Launch menu. This should take you to a view of the tasks list.
   2. Note how this tasks list view has added a couple of new tabs to the top of the page next to the Browse tab.
   3. Click the Tasks tab to get the task list’s toolbar to display.
   4. Click the New Item link in the Task list’s toolbar to open the new task form.
   5. Click the SHOW MORE link in the form to open the view the additional task fields.
   6. Use the following table for information to fill in the new task form:
      

      Field	Data
      Title:	Type “Complete lesson on creating SharePoint lists”
      Priority:	Select (2) Normal
      Status:	Select In Progress
      % Complete	Type “50”
      Assigned To:	Enter your account name here.
      Description:	Type “Creating and working with SharePoint lists.”
      Start Date:	Select (Date course started)
      Due Date:	Select (Date course ends)

   7. Click the Save button once you have finished filling out the form.
   8. Verify that the Task list displays with the new task you created. Feel free to experiment by creating additional tasks in the Tasks list.

Create Custom Lists and Columns

In this exercise, you will learn to create a new list from the Custom List template. In addition, you will learn to modify column properties as well as add new custom columns.

1. Create a new list in your Team Site using the Custom List template.
   1. Click the Settings menu and then choose the Add an app menu item.
   2. Select the Custom List template from the list of available templates. 
   3. Enter “Favorite Cars” in the Name field and then click the Create button.
2. Add custom columns to the new Favorite Cars list.
   1. Click the Favorite Cars list from the Quick Launch menu if it is not already selected.
   2. Click the new Item in the middle of the empty list main page. This will open a new list item.
   3. Do not enter anything at this time; just verify that the only field is the required Title field. Click the Cancel button to close the dialog form without creating a new list item.
   4. Click the List tab to open the lists toolbar.
   5. Click the Create Column button in the Manage Views section of the toolbar.

      Note that the image is only showing a portion of the list’s toolbar due to space constraints. In addition, your web browser window’s width will affect the buttons displayed on the toolbar.

   6. Enter “Model” for the Column name field and leave the default Single line of text as the data type for the column. Take a few moments to read through the additional column settings, but the default values are fine for this exercise.
   7. Click the OK button to create and save the changes to the new list column.
   8. Repeat the steps above to create two additional columns and use the following table for information about the new columns:
      

      Column name	Data type
      Top Speed	Number
      Price	Currency

   9. Keep the default column settings for the new Top Speed and Price columns based on their data types. Take a moment to note that the different data types have different additional settings. For example, the Currency data type has a currency format selection.
3. Rename the existing Title column in the Favorite Cars list to Make.
   1. Verify that the newly created Favorite Cars list is selected in your site’s Quick Launch menu. Select it if it is not.
   2. Click the List Settings button on the List tab within the Settings group in the toolbar.
   3. Take a moment to read through the list settings page. This page offers links to various list administration task links grouped by category. The group we are going to be working with is the Columns.
   4. Click the Title column link to bring up the column settings page. Note how using this page you can change various settings of the column based on the data type of the column.
   5. To rename this column, type over the text in the Column name field with the text “Make”.
   6. Click the OK button to save your changes and return to the list settings page.
   7. Verify that the old column Title has been renamed to Make in the column group.
   8. Click the Favorite Cars link in either the Quick Launch or the Site’s Breadcrumbs to navigate back to the browse view of the Favorite Cars list.
4. Add some new Favorite Cars to the custom list.
   1. Click either the new item link within the list or the New Item button on the Items tab toolbar of the Favorite Cars list.
   2. The Favorite Cars new item dialog form will open with fields for the custom columns you added earlier.
   3. Enter the following values for new Favorite Car item and click the Save button to save the data back to the list.
      

      Make	Model	Top Speed	Price
      Bugatti	Veyron SS	268	2,420,000.00

   4. To add multiple cars to the new Favorite Cars list, you can use the edit link to enter items in a spreadsheet type of view. You can use the following table for data to input but feel free to use your own “favorite cars” as well.
      

      Make	Model	Top Speed	Price
      SSC	Ultimate Aero TT	257	654,500.00
      Koenigsegg	CCX	250	720,500.00
      Saleen	S7 Twin Turbo	248	597,000.00
      McLaren	F1	240	1,100,000.00
      Ferrari	458 Italia	202	150,000.00
      Ferrari	599 GTO	208	383,500.00

      

   5. Compare your list to the following image:It should look the same or similar depending on whether you used your own “favorite cars” or not. Note the Price column is formatted as currency for you based on the data type you chose for that column.
   6. Click the Stop link to exit the editing view.

Wiki Library Pages

Editing the Team Site Home Page

This walk-through will show you how to edit the Home page of a team site. This walk-through will use the Marketing team site created in an earlier walk-through. Sites based on the Team Site template store their default Home page in the Site Pages library that is an instance of a wiki library. The walk-through explore some of the tools available to wiki pages by modifying the site’s Home page.

1. Navigate to the Marketing team site in your browser.
2. Remove the Get started with your site section from the home page.
   1. Click the REMOVE THIS link at the top of the Get started with your site section
   2. Click the OK button on the Message from webpage dialog asking you to confirm the removal.
   3. Note that you can still access the Getting Started tasks from the Settings menu at any time.
3. Add an image to the home page of the Marketing site.
   1. Click the EDIT link located below the Settings cog icon. 
   2. Click the INSERT tab to open the toolbar. 
   3. Click the Picture drop-down link and choose From Computer in the list. 
   4. In the Upload Picture dialog form click the Browse button to open the Choose File to Upload dialog window. 
   5. Navigate to the course files folder and select the victory.jpg file. Click the Open button to complete the file selection.
   6. Click the OK button to complete the image upload. Note that the file will be loaded to the Site Assets library by default.
4. Change the layout of the Marketing site’s Home page.
   1. With the Marketing site’s Home page still in edit mode, click the Format Text tab to open the toolbar. 
   2. Click the Text Layout drop-down button and select One column with sidebar from the menu of options. 
5. Add text above the image added earlier.
   1. Hover and click just to the left of the image so that the insertion point is located right next to the image. 
   2. Type the following text to the left of the image: Marketing Rules! 
   3. Highlight the text we just typed, “Marketing Rules!” and click the Heading 1 option from the Styles area of the Format Text toolbar. 
6. Add a link to the Site Assets list inside the new region below the heading from the previous steps.
   1. With the Home page still in edit mode hover and click to add your insertion point just below the “Marketing Rules!” text. 
   2. On the new line type the following: [[. A menu will open after you type the second “[“, select List: from the menu.
   3. From the second menu, select Site Assets/ from the list.
   4. A matching set of “]]” should be automatically added to the end of what we entered in the previous steps. The completed link should look similar to the following image.
   5. Click the Save button on the toolbar to save your changes.
   6. Verify the wiki style link to Site Assets works by clicking it. It should take you to the Site Assets library. 

Web Part Pages

Creating a Web Part Page

This walk-through will show you how create a new Web Part page in a team site. This walk-through will use the Marketing team site created in an earlier walk-through.

1. Open your browser if it is not already open and navigate to the Marketing site.
2. Create a new Web Part page in the Site Pages library of the Marketing site.
   1. Click the Site Contents link the Marketing site’s Quick Launch menu. 
   2. Click the Site Pages link on the Site Contents page. 
   3. Click the FILES tab in the Site Pages library to open the toolbar. 
   4. Click the New Document drop-down button and choose Web Part Page from the options menu. 
   5. Type “MarketingInfo” in the Name field. Take a moment to read through the different options in the Layout list box as well as the options in the Save Location combo box.
   6. Select Header, Footer, 3 Columns in the Layout list box and change the Document Library to Site Pages as the choice for the Save Location. Click the Create button to complete the process.
   7. The new Web Part page will look similar to the image below. Note the regions within the page that are arranged based on the layout option you chose when you created the page and inside those regions are links that allow you to add Web Parts.

      The next walk-though will show you how to add Web Parts into some of those regions.

   8. Leave the MarketingInfo page in edit mode for the next walk-through.

Working with Web Parts

Adding Web Parts to Pages

This walk-through will show you how to add Web Parts to the MarketingInfo Web Part page of the Marketing site. Due to the large number of Web Parts, this walk-through will only use a few of them but the basic use and properties are shared by all Web Parts.

1. If the MarketingInfo page is not open, then open it from the Site Pages library in the Marketing site. The Site Pages library is not listed on the Quick Launch menu by default so to view it you can click the Site Contents link within the Quick Launch menu.
2. Add a Content Editor Web Part to the Header region of the MarketingInfo page.
   1. With the MarketingInfo page open in edit mode, click the Add a Web Part link in the Header region. 
   2. From the Web Parts list pane, select Media and Content under Categories and then select Content Editor from under Web Parts. Click the Add button to add the Web Part to the Header.
   3. Click the Click here to add new content link within the newly added Content Editor Web Part.
   4. Type “Marketing Information” inside the Content Editor Web Part.
   5. Highlight the text “Marketing Information” and click the Heading 1 style from the Styles group in the FORMAT TEXT toolbar. 
3. Save your changes to the Web Part page.
   1. Click the PAGE tab in the toolbar. 
   2. Click the Stop Editing button on the Page tab toolbar. 
4. Add an Image Viewer Web Part to the Header region of the MarketingInfo page.
   1. Before you add an Image Viewer Web Part, you need to add an image you can link to. Click the Site Contents link in the Quick Launch menu. 
   2. Click the Site Assets link on the Site Contents page.
   3. Click the New link on the Site Assets page. 
   4. Click the Browse button in the Add a document dialog.
   5. Navigate to the class files folder and select the formal-with-laptop.jpg file. Click the Open button to complete the file selection.
   6. Click the OK button to complete the upload process.
   7. Click the Site Contents link in the Quick Launch menu.
   8. Click the Site Pages link on the Site Contents page.
   9. Click the MarketingInfo link in the Site Pages library to open our Web Part page so you can add the Image Viewer to it.
   10. To edit the page, click the Page tab and select Edit Page from the toolbar.
   11. Click the Add a Web Part link above the Content Editor Web Part in the Header region.
   12. From the Web Parts list pane, select Media and Content under Categories then select Image Viewer from under Web Parts. Click the Add button to add the Web Part to the Header region.
   13. Click the open the tool pane link within the newly added Image Viewer Web Part.
   14. In the Image Viewer properties pane, type either the full path or the relative page to your Site Assets library and the “formal-with-laptop.jpg” image. In this walk-through example the root relative path is /sites/student/marketing/siteassets/formal-with-laptop.jpg, you can use the Test Link link to verify the path. Click the OK button at the bottom of the properties pane once you have verified the path.
5. Add a List View Web Part to the Middle Column region of the MarketingInfo Web Part page.
   1. Click the Add a Web Part link in the Middle Column region.
   2. From the Web Parts list pane, select Apps under Categories then select Site Assets from under Web Parts. Click the Add button to add the Web Part to the Middle Column region.
6. Click the Stop Editing button on the PAGE tab toolbar to view the results. 
7. Remove the Image Viewer and Content Editor titles from their respective Web Parts.
   1. Click the Edit Page link on the Page toolbar.
   2. Hover the mouse cursor over the upper-right corner of the Image Viewer Web Part and click on the down-down arrow that appears. Select Edit Web Part from the drop-down menu.
   3. In the Image Viewer Web Part properties pane, expand the Appearance settings.
   4. In the expanded Appearance settings, click the Chrome Type drop-down field and select None from the list.
   5. Click the OK button at the bottom of the properties pane to save the changes to the Web Part.
   6. Repeat the previous steps to remove the title from the Content Editor Web Part.
   7. Click the Stop Editing button on the PAGE toolbar to see the results.

Working with Wiki Pages

In this exercise, you will add a new wiki page to the root parent site’s Site Pages wiki library. You will explore the editing tools by editing and adding content to the new wiki page.

1. Create and edit a new page in the Site Pages library of your root parent site.
   1. Make sure you are on the Home page of the root site.
   2. Click the Site Contents link in the Quick Launch menu.
   3. Click the Site Pages link on the Site Contents page. 

      The Site Pages is a wiki page library created by default when the Team Site was created. It is also where the sites default Home page is located.

   4. Click the New link in the Site Pages library page. 
   5. In the New Item form, enter “NewCEO” in the New page name field. Click the Create button to complete the process. 
   6. Your browser will now be on the new blank page in edit mode. Take a few moments to familiarize yourself with the FORMAT TEXT and INSERT toolbars.
   7. Enter the following text into the new page, each on a separate line:New CEO of ContosoPlease Welcome Wilbur Whipple as the new CEO of Contoso.Wilbur’s achievements to date include:Masters degree from NYU

      Former CEO of Intel

      Retired Marine Sergeant

   8. Select and highlight the line “New CEO of Contoso” and click the Heading 3 option from the Styles options in the FORMAT TEXT toolbar.
   9. Select and highlight the three lines of Wilbur’s achievements, Master’s degree from NYU, Former CEO of Intel, and Retired Marine Sergeant. Click the Bullets button on the FORMAT TEXT toolbar in the Paragraph group.
   10. Click the Text Layout drop-down button on the FORMAT TEXT toolbar in the Layout group. Select the One column with sidebar option.
   11. Click in the upper-left corner of the new sidebar box to place your insertion bar at that point.
   12. Click the INSERT tab to open the toolbar.
   13. Click the Picture drop-down in the INSERT toolbar and select the From Computer option. 
   14. In the Upload Image dialog form, click the Browse button to open the Choose File to Upload dialog window.
   15. Navigate to the folder you downloaded the class files to and select the ceo-wilbur.jpg file. Click the Open button to complete the file selection.
   16. Click the OK button to complete the image upload. Note that the file will be uploaded to the Site Assets library by default.
   17. The final formatted version of the wiki page should look similar to the following image. 

       Note that with the picture selected in the wiki page there is a new IMAGE toolbar tab for formatting the picture on the page.

   18. Click the PAGE tab and then click the Save button to save your wiki page edits back to the Site Pages wiki library.
2. Edit the Home page of Contoso Home Site and add a link to the new CEO wiki page.
   1. Click the Contoso Home Site link in the Top Link Bar to navigate to the Home page of Contoso Home Site. 
   2. Click the REMOVE THIS link on the home page to remove the Get started with your site region. 
   3. Click the OK button on the dialog confirming you wish to remove the Getting Started panel.
   4. Click the Edit icon to switch the Home page into edit mode.
   5. Click inside the Home page just below the welcome paragraph to place your insertion bar at that point.
   6. Enter the following text at the insertion point:

      Introducing the new CEO of Contoso [[

   7. >After you type the second square bracket, you will get a drop-down menu of available pages to link in the Site Pages library.
   8. Select NewCEO from the drop-down link choices, the two closing square brackets ]] should be added automatically for you.
   9. The final text should look like the following with the page in Edit mode.
   10. Click the Save button on the FORMAT TEXT tab toolbar to save your changes.
   11. Note how the square bracketed text has become a link to the NewCEO wiki page you created earlier.

Working with Web Part Pages and Web Parts

In this exercise, you will create a new Web Part page and add Web Parts to it.

1. Create a new Web Part page.
   1. Click the Site Contents link in the Quick Launch menu.
   2. Click the Site Pages link on the Site Contents page. 
   3. Click the FILES tab to open the toolbar. 
   4. Click the New Document drop-down arrow and then choose the Web Part Page option. 
   5. Type “MyWebPartPage” in the Name field. Take a moment to read through the different options in the Layout list box as well as the options in the Save Location combo box.
   6. Select Header, Left Column, Body in the Layout list box and select Site Pages as the choice for the Save Location. Click the Create button to complete the process.
   7. Your new Web Part page will look similar to the image below. Note the regions within the page that are arranged based on the layout option you chose when you created the page and inside those regions are links that allow you to add Web Parts.
2. Adding a Content Editor Web Part to the Web Part page and create sample content.
   1. With the MyWebPartPage you created in edit mode, click the Add a Web Part link within the Header region.
   2. This will open a new area below the toolbar with categorized Web Parts to choose from. Take a few moments to browse the different categories and Web Parts within those categories. Note how you can choose which region on the Web Part page the Web Part will be added to with the Add Web part to: drop-down field.
   3. Select the Media and Content category and select the Content Editor Web Part. Click the Add button to add it to the Header region.
   4. Click the link Click here to add new content inside the Content Editor Web Part you just added.
   5. Type the following text inside the Content Editor Web Part.My Web Part PageWelcome to my Web Part page.This content was created using the Content Editor Web Part.

   6. Select and highlight the line “My Web Part Page” and click the Heading 1 from the Styles area of the FORMAT TEXT tab toolbar. 
   7. Select and highlight the text “Content Editor” and click the Bold button from the Font area.
3. Add a List View Web Part the Web Part page.
   1. Click the Page Tools Insert tab and click the Web Part icon in the Web Parts area.
   2. Click Apps in the Categories list box, Favorite Cars in the Web Parts list box, and Body from the Add Web Part to: combo box. 
   3. Click the Add button to insert the selected Web Part to the Body region.
   4. Hover your mouse over the top right corner of the new Favorite Cars List View Web Part and click on the arrow that appears and from the drop-down menu select Edit Web Part.
   5. The previous step will open a properties control for the Favorite Cars List View Web Part with several expandable property regions. Take a few moments to expand and read through the various property options the Web Part offers.
   6. Expand the Appearance region in the Favorite Cars List View Web Part properties control.
   7. In the Appearance region, replace the text in the Title field with “Really Fast Cars” and select Title and Border in the Chrome Type combo box.
   8. Click the OK button at the bottom of the Web Part properties control to save your property changes.
   9. Click the Stop Editing button on the PAGE tab on the page’s toolbar to view the final version of the page.

Advantages and Disadvantages of SharePoint

Advantages of SharePoint

A list of advantages of SharePoint is given below –

1) Business Intelligence

SharePoint allows users to collect and publish data that is stored on the portal and accessible by the relevant organization. Depending upon the SharePoint installation, data can be published and pulled from the various sources, including the Excel, OneNote, and Microsoft SQL Server. This optimises the business process by ensuring the necessary information that the user wants.

2) Highly Responsive

SharePoint is highly responsive for all devices and platforms. It performs important tasks such as sharing of documents, storing the records of business reports, answering to customer’s queries, etc.

3) Cloud Framework

SharePoint is scalable, simple, quick, and easily connect with your project from anywhere, any time through the web.

4) Document Management

Document Management is the most widely used benefit of SharePoint. It includes many features that help to maintain documents.Some important features of document management are Version Control, Document Check out & Check-In, Document Search, Permission alerts, Customized Templates Document Workflow, and Document alerts.

5) Team Collaboration

Team Collaboration is one of the most important benefits of SharePoint. It allows you to connect with your colleagues and business partners in a creative way to share ideas, documents, and important information. This approach allows information and knowledge to flow more frequently throughout the organization.

6) Integrated platform

SharePoint allows easy integration techniques such as Simple Object Access Protocol (SOAP), Extensible Mark-up Language (XML), numerous Application Programming Interface (APIs), and event handlers for documents and lists.

7) Security

As you know, the security of business data is the first priority for any organization. SharePoint allows users to effectively manage business data using the firewalls and prevent its unauthorized use. It also uses cloud solutions to ensure that confidential documents are stored on the cloud and will never be compromised.

8) Content Management

Creating, modifying, and deleting the content from the website is a very difficult task for a non-technical person. SharePoint allows content management, which helps a non-technical person to easily create, modify, and delete content form their websites.

9) Ease of use

SharePoint provides many features and tools that allow any organization to respond quickly according to the organization’s needs. It provides an easy way to create and maintain business solutions such as creating dashboards, web portals, scorecards, and business data connectivity without having the technical knowledge.

10) Centralized Administration (CA)

SharePoint allows users to easily access data from anywhere in the world. It also provides a place where you can perform administration tasks from a central location.

Disadvantages of SharePoint:

A list of disadvantages of SharePoint is given below –

1) Integration requires more development effort

SharePoint integration issues should be considered very important because every user spend his more time and cost to create the project but if project fails then there will be a wastage of time and money.

2) Expensive

SharePoint can be expensive to set up and maintain. The biggest disadvantage of SharePoint is its licensing structure

• SharePoint Online Plan 1 – $5.00 user/month
• SharePoint Online Plan 2 – $ 10.00 user/month
• Office 365 Enterprise E3 – $ 20.00 user/month

3) Poor Search Capabilities

SharePoint provides poor search capabilities. It requires a lot of internal customization.